Time Clocks - An Important Requirement Of An Effective Workplace

By Author: Nick Roberts
Total Articles: 22
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A time clock is an important part of your daily life. Every home has a clock, basically in every room. Keeping track of time is impossible without a clock and it is an ingrained human habit to check time often. A time clock at workplace helps in keeping track of your work on-hand as well as the productivity of a work cycle.

Why a Clock is needed

A clock system whether it's a wall clock, time recorder, time clock cards, etc. is common at every workplace. It's needed to record the hours an employee spends at the workplace. The working hours or the time an employee spends at the place of work directly relates to his or her payroll because every organisation has a minimum defined number of work hours that an employee needs to spend at their job. If this duration is not met, it may result in deductions in the paycheck.

To facilitate this system the employer or the organisation needs an unbiased and full proof way of recording the time. The number of hours an employee spends working on the work-premises or field reflects directly on the productivity, profit and growth of the organisation. Thus tracking and enforcing ...
... the individual working hours becomes very important for an organisation.

How does it work?

The basic operation entirely depends on the type of time clock that is being used.

•Basic time clock - It just stamps the date and time on the time clock card. It simply stamps the in and out time of individual employees on their respective clock card.

•Self-calculating machines - these are similar to the basic time clock with an additional feature of adding up the recorded time at the end of each stamping period or at the out time.

•Software based time and attendance - This system relies on computers and check-in terminals and backed by the software that is integrated with the human resource and payroll department.

•Mobile based - Uses an application installed on the mobile or IVR based call system.

•Bio-metric system - This time clock is highly advanced and relies on scanning the hand print, thumb/fingerprint, iris, retina, etc.

Benefits for organization

Using a time clock benefits the organisation in following ways
•An employer can be certain that they pay an employee only for the hours they have spent at work instead of the fixed working hours.
•This system helps save a good amount by recording the working hours of employees
•Helps in maintaining the productivity by regulating the work hours
•Helps in increasing the efficiency of the payroll and human resource departments.
•Helps in monitoring the work habits and productivity of the individual employee.
•Helps in identifying the slackers that are affecting the productivity
•Employee satisfaction level will be higher, since their efforts through overtime will be noticed and compensated.
•False attendance practices can be curbed and a fair system can be implemented

Benefits for employees

Benefits for an employee working in an organisation that uses clock cards for attendance and work hour monitoring are as follows

•You can keep track of your work hours, at the time of punching in you will be aware of the time you need to spend at your workplace to meet the daily time limit.
•You can keep track of deductions that may happen due to your absence or due to an early punch out.
•Since your working hours will be clearly seen you can avoid working extra.
•Your paychecks will be more accurate and will show the extra hours you have put in.

Time clocks are an effective system to introduce in an organisation with multifaceted advantages. You need to choose a system that will be beneficial to you without any extra burden on your finances. The suitable system for you is dependent on the number of employees in your organisation. You need to research and compare the options available to choose the one that suits your needs.

NTR clocking systems is a company with an experience of over three decades in time clock solutions. If you want the best than NTR clocking systems is your destination. They deal in traditional time clocks, time clock cards and the sophisticated biometric system. They are experts in traditional as well as sophisticated time and attendance management equipment.