Services Offered By A Virtual Office

By Author: Simeon Howard
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A virtual office is one of the most innovative concepts in the business world. It allows small and large businesses to have a prestigious office address at a fraction of the cost of renting physical office space. This is possible because you will not physically operate at the address. Rather, an efficient and professional receptionist can answer your calls and forward your mail while you run your business from wherever is most convenient to you. These are two examples of some of the services offered by virtual office rental companies. Depending on your business needs, you can also choose to have a more comprehensive all-in-one package or take advantage of additional services offered. Here's a brief outline of the different types of services offered by virtual office companies:

A Prestigious Business Address in the City of Your Choice
A benefit of a virtual office space is that by having a prestigious business address, your company will automatically be associated with a high level of success. You can choose the street, building, and even city where you'd like to be and then print this address on your business cards ...
... and office stationary. If you operate internationally, it may be worth your while to consider setting up a virtual office in another country, depending on where you get most of your business from.

Call Answering Service
A basic virtual office package includes a call answering service. Calls will be answered by a professional receptionist who will either divert the call to your mobile or land line or if you are unavailable, will take a message and forward the details to you by email. This means that there will always be someone to answer client's calls, even if you are in a meeting or out sourcing new business. You never need to run the risk of missing out on possible business opportunities or new clients. The calls will be answered in your company name, reflecting a professional and efficient corporate image.

Mail Forwarding Service
If you choose to use the virtual address on your office stationary then you can take advantage of the mail forwarding service. Trained staff will receive your mail at your virtual office address and forward it on to your physical address so that it reaches you without delay. This further enhances your image of doing business from a prestigious office address. You do not need to rent an additional mailbox, and if you do move from the address that you physically occupy, you will not need to reprint stationary. Simply advise your virtual office administrator of your new address and your mail will be forwarded on to your new address.

Meeting Room or Conference Facilities
Many virtual office addresses have meeting rooms or conference facilities where you can set up appointments to meet with clients, give presentations or coordinate workshops. These meeting facilities are stylish and reflect a positive corporate image for your business. Facilities can be booked in advance and hired on an hourly, half-day or full-day basis. Refreshment stations with tea- and coffee-making facilities are available and additional equipment such as pens, notepads, whiteboards and projectors can be arranged from certain addresses on request.

All-in-One packages
You may decide that you want to take advantage of all the services listed above. Instead of purchasing each service individually, you can simply take out an all-in-one package. Many of the more reputable virtual office agencies do not tie you into lengthy or detailed contracts, so at any stage you can choose to add or delete services as required. A typical all-in-one package will include a virtual office address, telephone answering service, mail forwarding service, and a fax-to-email forwarding service. Essentially, you can benefit from having a fully manned and professional office at a fraction of the cost and without having to employ permanent staff.

Virtual Personal Assistants
Some virtual office agencies offer supplementary services such as a virtual PA. A virtual PA is someone that is highly skilled in office administration, organization and typing, and works on a contract basis from their own premises. Many virtual PA have years of experience in top corporate companies at high levels. You can benefit by hiring a highly skilled professional on a part-time basis as you need their expertise, thus optimizing your working capital and business resources.

A virtual office is all about helping you run an efficient business and saving you unnecessary costs. Having a professionally staffed virtual office will help you handle the day-to-day office enquiries so that you can focus on building and actually running your business. The associated prestige of a well-known corporate address is a simple and very effective way of boosting your business and building on its success.
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At YourCityOffice.com our virtual office technology makes us unique, by integrating Bespoke Software developed by Open Design Systems, the groups Graphic