Reasons To Migrate To Microsoft Exchange As Your Mail Server

By Author: Brad Nelson
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If you want to protect your business, let your employees access e-mail from anywhere in the world and make it easy for them to implement and maintain the whole thing, Microsoft Exchange Server is the way to go. The current version, Exchange Server 2007, is as solid as a rock, and the next version (Exchange Server 2010) is in public beta smoothing out the path for a seamless upgrade. If you are not using it already, there are many compelling reasons to migrate to Microsoft Exchange as your mail server, which are presented here in no particular order-since they are all arguably "number one reasons" to do so.

- Save money while giving your employees powerful tools: With Exchange Server's "unified messaging," e-mail, faxes and even voicemail arrives in one integrated inbox. Employees can access their inbox from any Internet-connected computer in the world, managing all their messages just as most people manage their e-mail now. The built-in search is so powerful it can inspect text notes attached to voicemails, and those voicemails, like a text-only message, can even be forwarded.

- Make compliance policies easy to ...
... administer: Exchange Server is built to ease the task of complying with legal requirements, corporate policies and regulatory procedures. You can scan and perform actions in real-time on messages "in transport," establish rules for retention, set up flexible journals and do rich-text searches across an entire company mailbox structure. Saving administrators time and trouble is a measurable financial benefit.

- Simplify installation and maintenance: Exchange Server is simple to deploy with a state-of-the-art modular architecture built around the functions of the server. The "server role concept" aids in the elimination of possible setup errors that can result from a manual configuration, while lessening exposure to malicious attacks and reducing the number and extent of daily management chores. When administration of such a vital, formerly overwhelming business function as messaging can be done in a time- and cost-efficient manner, your business can recapture a great deal of time that can be allocated to business-building tasks rather than routine chores.

- Invest in your future growth: Exchange Server is a native 64-bit application without the memory or cache limitations of other (and older) approaches. Better performance and enhanced scalability mean you can meet your employee's constantly growing appetite for additional storage, even as you get optimum use of existing storage or move to lower-cost options.

- Get everything you need from anywhere you are: Your employees can get to their vital information from a desktop computer, laptop or netbook, a mobile device and even a basic phone. E-mail, voicemail, contacts and calendar are all part of the "anywhere access" provided by Exchange Server. The productivity benefits of this functionality should be apparent for businesses of all types and sizes, as access to information is the key to efficiency. By providing a range of connectivity options, employees will not be hindered by geography or traffic jams as long as they have a way to connect-and, if not over the Internet, a telephone will do.

- Help your administrators "administer" less: The advanced management tools in Exchange Server give your administrators total "fine-tuning" control over the system with a simple command-line interface. Even the graphical user interface of the management "console" is intuitive, with a toolbox metaphor that brings monitoring functions, diagnostics and troubleshooting tools together in a seamless package. With script-automatable functions, the Exchange Troubleshooting Assistant and the Exchange Best Practices Analyzer, your administrators can get more done in less time.

- Deploy the best enterprise-class mobile messaging: Exchange Server brings enterprise-class mobile messaging to new heights with simple scalability. Compatible devices ensure native integration, resulting in lower TCO (Total Cost of Ownership) and the freedom to employ a range of device options. Formerly desktop-only features such as rich HTML, powerful calendaring and fast searches are available for mobile devices.

- Protect yourself from phishing scams, viruses and spam: Exchange Server has integrated anti-phishing, anti-virus and anti-spam technologies that will target and destroy threats before they affect your business. The Edge Transport server role provides multi-pronged filtering of messages at the perimeter of your network. However, if you prefer an Internet-based service approach, much the same capability is available "in the cloud" with Exchange Hosted Filtering. In addition, Forefront for Exchange Server protects you from viruses and worms by simultaneous use of multiple anti-virus solutions. Frequent automatic updates keep you safe into the future, as well.
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