ALL >> Business >> View Article
Checklist For Organizing Successful Meetings
Company meetings are meant to be highly informative, problem-solving and solution-providing events, however most of the times these meetings end without accomplishing any of these targets. That is why many people consider these meetings as a waste of time, for them participating in the meeting is nothing but an obligation that doesn't make any sense to them. For all these reasons, as a chairperson or someone who's looking into the task of organizing a company meeting, you need to take care of these points, in order to turn it into a constructive and valuable experience for participants.
Purpose of the meeting:
As earlier mentioned, all meetings are supposed to have a clear purpose; these are not mere gatherings where some employees spend some time sitting around the table and crack jokes at each other. For example, some meetings are meant for informational objectives like holding a meeting to explain some policy that has recently being implemented, or to pass out instructions for the use of some newly introduced technology. Another likely purpose could be to analyze or get to the bottom of some problem. The person ...
... who is named as the chairperson must have an unmistakable idea on what the meeting is all about.
Choosing the participants:
Preferably, a meeting should be having a small number of participants; however that doesn't mean some persons who are closely linked to the meeting agenda are left out just for the sake of having the least possible partakers. Choose the participants according to the nature of meeting; if the meeting has been conducted for instructive purpose, it's quite obvious that you must have an expert speaker who'll brief the participants on that particular topic. If the meeting is taking place because a problem has occurred and some kind of brainstorming is needed, it's better to have managers or representatives from all departments.
Controlling the discussion:
If you are chairing the meeting, your role is of utmost significance. First thing first, don't try to get overly authoritative, that will discourage free flow of information and ideas, once you have started the discussion, encourage everyone to take part, don't impose your ideas on anybody, during the discussion your main role is to keep the dialogue on track. Settle down the situation if participants are getting excessively aggressive, rude or emotional. Once everybody has shared his/her opinions with the group members, it's now your turn to evaluate and come up with conclusions, which will be based on the discussion and everybody's opinion. Last but not the least, prepare the minutes of the meeting and forward the detailed report to higher management.
William King is the director of Wholesale Pages: http://www.wholesalepages.co.uk , Wholesale Suppliers Directory Manufacturers Distributors & Importers: http://www.dailytrader.com , Australian Wholesalers & Dropshippers Supplies Directory: http://www.australianwholesalers.com and Wholesale Dropshippers & Suppliers Trade Directory: http://www.aidandtrade.com . He has 18 years of experience in the marketing and trading industries and has been helping retailers, entrepreneurs and startups with their product sourcing, promotion, marketing and supply chain requirements.
Add Comment
Business Articles
1. Finding A Trusted Sustainability Consultant In Abu DhabiAuthor: Agile Advisors
2. Iso Certification In Dubai – Advantages For Business
Author: Agile Advisors
3. Best Forex Brokers List | Best Broker For Forex Trading 2024
Author: Top Forex Brokers Review
4. Celebrate Achievements With Customized, High-quality Awards From Trophy Deals
Author: Trophy Deals
5. Is 100% Company Ownership Possible For Expats In Saudi Arabia?
Author: jodonjo
6. We Are Hiring: Senior Executive - Indirect Taxation In Gurgaon!
Author: tanvir Khan
7. Ceratec Tower 1o8: The Eventual Fate Of Business Greatness In Balewadi, Pune
Author: Tarun
8. Enrofloxacin Manufacturer: Swisschemie
Author: Swisschemie
9. Ultimate Guide To Hotels In Mussoorie: Discover The Best Places To Stay, Including Hr Hotels And Resorts
Author: Hr Hotels and Resort
10. How Quickly Do Fast Cash Loans Online Pay Out Cash On The Same Day?
Author: Lucy Lloyd
11. Leading Digital Marketing Agency In Hyderabad And Unlock Your Brand’s Potential With Sanbrains Agency
Author: Sanbrains Seo
12. Celebrate Success With Customized Awards From Trophy Deals
Author: Trophy Deals
13. Title: Choosing The Right Humidity Stability Chamber Supplier For Your Manufacturing Needs
Author: bio gene
14. Complete Guide To Studying Mbbs In Poland
Author: Mbbs Blog
15. What Is The Process For Locating The Best Lender For Short Term Loans Online?
Author: Robert Miller