Uid Registry Data Submission And Modification Process

By Author: ID integration
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The data submission information conveys about the methods of submitting data of the items currently owned by DoD, the Government furnished property and newly procured items. It is a kind of instruction document to with guidance about what and when the IUID data are submitted to the UID Registry. Here are the techniques of submission of data of various types of items to the UID Registry.

New Procurement
According to the DFARS, the prime contractors are required to submit the IUID data, the DoD recognized unique identification equivalent and unique item identifiers for the new procurements to the UID Registry under a DoD contract. The requirements for new procurements for the UID data submission are based on clauses of DFARS meant for item identification and valuation. The UID data for the new items are included at the time of electronic material inspection. The WAWF is one of the processes of capturing and submitting data to the UID Registry. In case of using direct submission method, the data entry is done after the Government acceptance.

GFP
It is also the responsibility of the contractors to provide ...
... the IUID data of all the Government furnished property (GFP) that meets the criteria for unique identification. Apart from the mandatory GFP submission, the Department of Defense encourages volunteer submission of the IUID data to the UID registry. The volunteer contractors are allowed to submit UID data related to the UID Registry before 31 May of the transition year. The validation and contract changes are required to be completed before September 30 for further proceedings of the DoD processes. The requirements of submission data for the Government furnished items should be according to the DFARS standards. The UID data for the Government furnished equipments with IUID policy are required to get submitted to the UID Registry before September 30 of the contract year.

Legacy
For the existing personal property in the inventory, items for operational use, and the items manufactured under DoD depots, the item managers and the Government program are responsible to apply IUID policy. Again, the IUID data for the items that satisfy the criteria for unique identification are submitted to the UID Registry by the Government program and the item managers. The department of Defense aims at marking and registering the embedded legacy items that require unique identification before December 31, 2015. The other legacy items subjected to UID policy are required to be submitted to UID Registry before December 31, 2010.

Updating the Item Data in UID Registry
UID Registry allows the contractors to update certain data such as item custody, batch/part/lot number, marks and embedded status. The changes are entered by submitting IUID flat files, an IUID XML file or by using the web interface of the IUID Registry. Major changes are done when there is a change in the part number for class I or class II engineering change, custody change, UII mark changes, embedded status changes.

The details of the UID Registry submission and modification of data has been provided for the contractors for enhanced management of data.

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