All About Exchange Email Archiving Solutions

By Author: Audrian Cambell
Total Articles: 81
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There is no denial of the fact that almost all companies in sheer course of regular business activities often becomes implicated in lawsuits. In today's business environment, litigation discovery is the process in which parties who are involved in a lawsuit are typically requested by the Court of law for submitting information that is relevant to the case. Yes, the business, which receives the discovery request, is also obliged in searching its records and in submitting all the relevant and requested information in a rather timely manner. It goes without saying that the cost of producing all the requested information for litigation could be colossal and this can even overshadow the damages, which are sought in the suit. And this situation is pretty common amongst the organizations that do not have adequate exchange email archiving solutions in place.


For the uninitiated, in case of discovery requests there is hardly any specific time limit to define how far back the organization need to search. This is why almost all organizations are required to provide ...
... all relevant copies of emails to the request, irrespective of the fact how backdated this could be. The fact is undeniable that the availability as well as the overall completeness of all the requested records and the time, which is required for extracting the information however depends very much on the organization's email storage management.


Let's not deny, digital messages stored in a local message store or on other removable media is rarely beneficial to an employer and aside from its high cost, it also represents a security and IP risk for the company. Recent rulings have also acknowledged that the company providing the information must endure the discovery cost as well and that too without any reimbursement. It goes without saying that the information for making your business litigation ready should be accurate, complete and also must be in its original state hence cloud based archiving stands as the era's choice.


The best part is hosted email archival solutions require much lower up front cost than in house solutions. Business can actually get up and run quickly without any costly investment in IT staff and hardware.


In case of hosted exchange email archiving solutions a software application is typically located at the corporate email server and it captured emails and then migrates it offsite to a third party data warehouse for archiving. Sure, authorized users can also access the data stored offsite while using a web based interface or with the help of compatible email client.


Salient features of any cloud based archiving solution


Minimal user automation: Business correspondence and digital communication should be archived automatically and with the least amount of human intervention.


Search capabilities and indexing of records: Archived emails should also be indexed, in order to enable the search aspect for quick extraction of records to support regulatory audit.


Security: A hosted archival platform should be able to shield the corporate records from loss and damage. Record authenticity is undeniably the key factor, which should be considered.


Can you really ask for anything more!


Author's Bio


Audrian Cambell has been a company head and he knows how cloud based archiving works to help you maintain your emails storage and makes your job fast and easier. In this article, he shares his knowledge about how exchange email archiving solutions help in the efficient management of data.