Access Cloud-based Email Archiving Solutions To Save On Cost And Ensure Highest Security

By Author: Audrian Cambell
Total Articles: 81
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Email archiving solutions are very important as far as today’s business is concerned. Every day, companies keep on sending and receiving hundreds of emails most of which turn out to be unwanted ones. Spam mails or mails full of viruses can cause serious damage to a business hampering regular work flow. Thus, to prevent receiving of volumes of unwanted emails, rising number of businesses are seen opting for an email archiving server.
While looking for spam filtering services, it is better to go for a cloud based spam filtering solution. Why? It is primarily because such a solution provides the highest level of security at no additional expense. Organizations don’t need to invest their hard-earned capital on purchasing costly in-house servers; they can easily access a cloud based email filtering service from any corner of the globe and at any time.




Major advantages of email filtering solution are:




Added security to crucial business emails
Faster delivery of emails
Removal of unwanted, spam mails
Improved work processes

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Companies, small and large, can use email archiving solutions to better store and manage volumes of electronic mails. An ordinary mail server is unable to work when there is a major technical fault or when a natural disaster strikes. However, an in-house or cloud-based professional email server can work uninterruptedly under any situation. Thus, businesses can be greatly benefitted once they start accessing an email server. It allows you to open and view a mail anytime, 24/7 in the midst of a natural or technical problem.




Cloud based solutions can be accessed from any region of the world and at different time zones. No matter where you are residing right at this moment, you will not face any problem accessing a cloud email system. Moreover, this system is quite user-friendly in nature and allows its users to block specific people from accessing important business messages and data.




Other than removing spam mails and mails containing harmful viruses, organizations can use a cloud based spam filtering solution to safely store and retrieve any amount of emails. Older electronic mails get automatically transferred to a centralized database for access anytime by the users. Thus, your mail inbox doesn’t get overloaded any time because of continuous storage of older mails.
A primary reason why an increasing number of companies are today accessing an email archiving system is because of email discovery reasons. In recent times, electronic mails are often asked to be produced at the court of law as evidence against a specific business transaction. In case when a customer complaints against a corporate enterprise, you need to show a series of emails related to the complaint to prove yourself innocent.
Thus, companies should immediately start accessing an email archiving system to protect every data that is important for its brand value. No important email should be destroyed in the day to day operation of the business. Many a times, it has been found that company CEOs are not managing crucial mails properly leading to loss of data and messages of vital importance. Cost-effective email archiving solutions should therefore be used to effectively manage cost and manage risk.




About the author:




Audrian Cambell has been a company head and he knows how email archiving solutions work to help you maintain your emails storage and make your job fast and easier. In this article, he shares his knowledge about how cloud based spam filtering helps in the efficient management of data.