Use Exchange Email Archiving Solutions To Enhance Your Business Communication

By Author: Audrian Cambell
Total Articles: 81
Comment this article

Businesses in order to be successful need to properly communicate within the organization as well as with the customers. Email communication proves to be a highly effective in sending and receiving one or multiple emails to any remote location. One of the main advantages of email solution is that a mail reaches its destination quickly than a hard-copy letter sent via post. Again today, we see an increasing number of businesses using exchange email archiving solutions to resolve their email management problems.

The reason for accessing an online email archiving solution is that it helps to best manage and archive an unlimited number of emails that keep on hitting your mail inbox. Such a solution helps to better manage and monitor employee communication besides allowing on-time response to client queries and crisis management.

Best of exchange email archiving solutions offer utmost security to emails. For example, the server is encrypted to avoid any hacker, malware or virus attack. Anytime email is sent using suspicious keywords, the solution immediately notifies you by sending an "alert" mail. Besides, corporate ...
... enterprises can prevent spam mails and such other unwanted emails from flooding their inbox.

Nowadays, many organizations are seen accessing cloud based email archiving solution instead of in-house ones. The primary reason for doing so lies in the fact that a cloud based archiving server can be accessed any time and from anywhere across the world, 24/7 without spending money on purchasing, installing any hardware equipment or downloading any software. While in-premise email server solutions need to be purchased, installed and downloaded for usage purpose, there is no such necessity in case of a cloud-based server.

The solutions provider hosts an email archiving engine on a cloud platform for anyone to access the same without spending a penny. Thus, small businesses can easily use cloud based archiving to better manage and store multiple emails any time.

Key advantages of accessing an email archiving solution are as follows:

Easy de-duplication of attachments
Flexibility to add/remove users
Easy access to archived emails through web interface
Instant viewing, exporting, and printing of bulk of emails any time
Support to multiple file formats

Exchange email archiving solutions lead to storing of emails in a central database for easy access. It helps companies abide by their email retention policies and meet email archiving needs. Access to the database can be restricted preventing others from checking the mails. The exchange server performance can also be enhanced through the usage of an email archiving engine since it reduces the load on the server through stubbing technology.

In case a mail is deleted accidentally, the same can be restored back while on the move. It is better for the businesses to go for a server-based archiving solution since no plug-ins would be required for installation. Users can easily open emails seamlessly anytime.

The problem of maintaining heavy PST files can easily be solved once you get hold of a cloud-based email archiving for exchange server. The solution keeps one central copy of an email along with its attachments thus giving greater storage capacity.

Audrian Cambell has been a company head and he knows how cloud based archiving service and exchange email archiving solutions work to help you maintain your emails storage and make your job fast and easier. Here he wants to share his knowledge about email archiving service and how it helps you and your organization in accessing emails easily.