123ArticleOnline Logo
Welcome to 123ArticleOnline.com!
ALL >> Travel >> View Article

Meeting Planning: Site Selection, A Leg Up

Profile Picture
By Author: Travmar Destination Directories
Total Articles: 76
Comment this article
Facebook ShareTwitter ShareGoogle+ ShareTwitter Share

When selecting a site for a convention, it can be hard to know where to begin. There is a long list of requirements and an even longer list of possible venues.

But by taking what you already know about the planning process, breaking it down in analytical steps, and using available resources, you can ultimately select and contact your optimal choice.

There are a few things only you will know about your meeting. For example, do you need to move your meeting around to satisfy everyone? If so, you'll need to zero in on those areas that have not been used recently.

Much of the other information you'll need, like travel times, room rates and function
space availabilities, even cultural indexes, are available online.

That's where an online meeting facilities resource website comes in handy. It helps you develop a consistent and efficient means to choose locations by using a criteria-based analysis of destinations.

Five criteria are taken into account: flight times, number of hotel rooms available, whether or not the site has a convention center, off-site event opportunities, and the average ...
... price for room rates. Each request produces a list of the closest matches, ranked according to their fit with the meetings' needs and preferences.

After all the results are in, they can be automatically tallied and summarized.

Optimizer helps planners go beyond technology and to put you in touch with trusted providers in the desired areas. Once the destination is selected, the planner can generate a request for a proposal with a few clicks.

Partnering with a CVB from the time you know your destination, can save time and money. They may also offer the only means to further narrow down a list, because of their knowledge of:

- Room and function space availabilities that may change with the season
- Tools to drive attendance
- Special considerations: the EPA for example factors in environmental achievement along with price and past performance when selecting meeting places.

Total Views: 257Word Count: 322See All articles From Author

Add Comment

Travel Articles

1. Explore New York City: Things To Do With A Double Decker Bus Tour
Author: alex

2. Experience The Wild With Alaska Bear Viewing Tours
Author: Alaska Photo Adventures

3. Best Hotel In Ramnagar Uttarakhand: Hr Hotels And Resorts
Author: Hr Hotels and Resort

4. Discover Pompeii, Sorrento, Capri, And The Amalfi Coast: Perfect Day Trips
Author: alex

5. How To Make Budget-friendly Group Reservations On Spirit Airlines?
Author: Spirit Airhub

6. How A Chauffeur Can Make Your Trip To Melbourne Stress-free
Author: Ravi Cabs Melbourne

7. Exploring The Vibrant Charms Of New York City
Author: alex

8. Document Shredding Services- An Eco-friendly Way To Get Rid Of Documents
Author: The Mail Center

9. How To Book Amtrak Quickly And Easily?
Author: E Ticket Amtrak

10. Tales From My Life Kayaking Memories Recollection In Naples
Author: michal foruman

11. Family-friendly Activities On An Abu Dhabi City Tour
Author: Ellen Farry

12. Best Shirdi Tour Package From Chennai
Author: bharathi

13. Discover The Statue Of Unity: A Journey To National Pride
Author: SOU Tent City

14. Conquer The Peaks: Scaling Nepal's Iconic Island And Lobuche Mountains
Author: recreationholidays

15. Exhilarating Experiences: Exploring Nepal's Adventure Wonders
Author: recreationholidays

Login To Account
Login Email:
Password:
Forgot Password?
New User?
Sign Up Newsletter
Email Address: