ALL >> Computers >> View Article
7 Tips For Creating Effective E-mail Messages
E-mail is quickly becoming the dominant form of
communication in the workplace. However, because it
allows speedy composition, less thought is given to the
message than when pen and paper, or even a typewriter,
was used in the office.
Poorly composed messages reflect poorly upon both you
personally and you as the representative of your
business. If you are moonlighting with your own business,
a poor first impression, even from something as innocent
as an e-mail message, can kill your chances of winning
that client.
Fortunately, there a few things you can do to ensure that
your e-mail message is both professional and effective.
1. Let It Simmer: Never send a message as soon as you are
finished typing it. Do something else for at least
ten minute -- let it sit overnight, if possible --
then come back and reread and edit the message.
Looking at it again with a "fresh eye", you will be
more likely spot errors.
2. Read It Aloud: Reading your message aloud allows you
to catch more subtle errors, such as ...
... awkward phrasing
and sounds.
3. Read Slowly, or even one word at a time: This will
help you catch double-keyed words and habitual
misspellings (for example, I frequently leave off the
"r" in "your")
4. Clean Up Your Language.
Always assume that every e-mail, no matter how
confidential, will be forwarded, and eventually land
on yours boss's desk!
Strike any off-color, sexist, profane, or otherwise
objectionable language.
5. Cut Unnecessary Words and Phrases (or fluff)
Replace phrases such as "In the event that we ..."
with "If we ...".
6. Give clichés the ax.
7. Run the Spellchecker ...
... but remember that a spellchecker will not catch
words that are spelled correctly, but used
incorrectly, such as the use of "your" instead of
you're".
Follow these tips and you'll consistently produce effective
emails of a professional nature.
About the Author
Mike Morgan produces a bi-weekly email newsletter, "The
Moonlighting Parent", containing "real" extra income ideas
for parents. No MLM. No Chain Letters. No Hype.
http://groups.yahoo.com/group/moonlightingparent
Add Comment
Computers Articles
1. How To Power Several Appliances Together Safely?Author: Jennifer Truong
2. Web Scraping Zomato Restaurant Customer Reviews
Author: DataZivot
3. Why Every Coworking Space Needs Management Software To Thrive
Author: RentAAA
4. Review Scraping Services For Competitive Analysis
Author: DataZivot
5. Transforming Businesses With Custom Software Development: Why Alvi Software Stands Out
Author: Alvi Software
6. Web Scraping Flipkart Product Reviews - A Comprehensive Guide
Author: DataZivot
7. Ensuring Asset Security: How Assettrackeriot Enhances Loss Prevention
Author: Asset Tracker
8. Sigmait Software Designers Pvt. Ltd: The Pinnacle Of Best Software Development Company In Lucknow
Author: SigmaIT Software Designers Pvt. Ltd.
9. Empowering Entrepreneurs: Startup Scheme For Laptops In India
Author: joseph
10. What Is Business Systems Integration?
Author: goodcoders
11. Microsoft 365 To Automate Your Invoice And Contract Workflows
Author: Mark D
12. Unlocking The Future: How Ai Is Transforming Automation
Author: TechDogs
13. Best Graphic Designing Services Near Me
Author: Ryan S
14. Gaming Laptop Sale For Budget-friendly High Performance
Author: Jack Williams
15. Airbnb Listing Data Scraping Api | Extract Airbnb Data
Author: DataZivot