Three Basic Aspects That Matter While Planning For An Event

By Author: Julia Bennet
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When you are planning for an event, or when you are looking to hire a party planner, there are three basic ingredients that have to be taken care of. When you evaluate a party or an event planner, it is important to rate three aspects much higher than any other. The first aspect of a successful party is the entertainment it provides. Guests should love the party and should talk about it for days to come. An event is successful, if you have guests disappointed that the party has ended. This could be achieved in many ways, based on the nature of the guests, their professions, age profile, etc.

For example, the idea of entertainment for a corporate party with guests with an average age of 35 would be different from a graduation party with an average age below 25. While planning for an event, this aspect has to be taken care of. Whether you invite a blues and jazz band or a DJ who provides groovy music has to depend on the audience. Some guests might want casual and soothing lounge music to provide a gentle background for common conversations for a greater part of the party while some may want a dance floor. A party planner ...
... therefore has to think about the kind of music played at different points and whether there would be a dance floor for the evening.

It is important for the party planner to have a buffet worth relishing. If the refreshments and food satisfy the palates of the guests, they are more likely to leave the party on a happy note. You could have a general theme to the food, going for Asian cuisines, sea food, continental cuisines or Italian cuisines based on your guest list and the notes provided by your client. It is important to take note of religious sentiments and leave out items that might affect the emotions of a segment of the guest list. Based on the budget, you will have to decide about the setting up of a bar for the event. While planning for an event, you have to make sure that the bar caters to individual preferences of the high profile guests without troubling the budget. There are guide books for wines and cocktails that can help too.

The ambience is something that cannot be ignored when a party planner is planning for an event. A lot of aspects contribute to the ambience, from the locale to the space available, the sophistication of seating and dining and the elegance of those waiting on the tables or at the bar. Your decoration shouldn’t be gaudy and should generally have an understated elegance. The same holds true for the lighting which should be soothing with darker or brighter tones based on the season and the clientele. The view around the venue, the smells, the colors and the decor are all important. For example, a cool breeze at a beach resort can get you brownie points in the summer even before the party has started, while it wouldn’t be appreciated on a chilly day.

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