Key Features Of Urspayce Visitor Management Software

By Author: UrSpayce
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The paradigm of working culture has witnessed a tectonic shift in the last few years. With rapid digitization being adopted across workplace management, there’s a constantly growing need to implement visitor management software.

According to the Facts and Factors report, the market size of integrated workplace management software was estimated at $1.53 billion in 2021. It is poised to grow with a CAGR of 10.10% and will reach nearly $ 2.72 billion by 2028. With such phenomenal growth projections, it suffices to say that the contactless visitor management system has already become an integral part of modern workplaces.

Let’s deep dive into the benefits of visitor management software and the key features to look for.

why are modern Workplaces implementing visitor management software
Why are modern workplaces implementing visitor management software?
Keeping a record of visitors
Throughout the day, several people visit the office premises and manually keeping a log of who checks in and out is tedious and error-prone. A visitor management platform is a must-have for hybrid workplaces ...
... to record the logs of visitors that range from vendors, contract staff, and interviewees, to employees.

Employee and customer security
The workplace being a restricted area, employee and customer security is paramount for organizations. A visitor management system provides touchless sign-ins, performs visitor screening, protects employee data, and is critical for contact tracking. The best part, next-generation workplace management systems can be integrated with existing security solutions.

Simplified processes
Gone are those days when every visitor had to log in and log out manually. Not only was it time-consuming, but also inefficient. The visitor management platform streamlines the check-in process for all visitors by automating manual tasks such as registration, notification to the concerned authority, badge printing, and generating daily and monthly reports to analyze the footfall. Within a few clicks, this data is generated on your dashboard to make data-driven decisions.

Preventative safety
Having reactive measures won’t be sufficient as one single incident can tarnish the organization’s reputation. It’s better to be safe than sorry and that’s the principle modern workplaces are gunning for. Being easily configured with the existing security systems, the visitor management system can identify any potential threat and can alert the authorities immediately to take corrective actions.

Improved visitor experience
The most annoying part of being a visitor is standing in a queue and waiting for the registration to complete. Visitor management software makes the visitor experience personalized and memorable. Digitized check-in and check-out, along with immediate submission of all the necessary details, saves an ample amount of productive time for visitors, creating an enhanced experience and giving organizations a chance to foster relationships with them.

Key Features to look for in a visitor management system
Key features to look for in a visitor management system
Automated visitor sign-in kiosk
Self-check-in kiosks are efficient, inexpensive, and offer a high level of security. It reduces the queues drastically and enables visitors to sign in easily. Being integrated with the visitor management system, it can perform multiple tasks such as printing visitor access badges or even booking and managing room access. Key features you should look for in the visitor management software are:

Seamless sign-in with photo capturing without any manual intervention
Unified dashboard for all the visitors’ information
Leveraging AI to instantly identify returning visitors and expected guests
Secure visitor records
Securing visitor records is the most crucial task of any integrated workplace management software. Whether it’s employees, contractors, or interviewees, visitor management software tackles it all by capturing and storing all the necessary information. The key security features of the visitor management platform Urspayce are:

Detailed visitor information in case of any emergencies
Role-based access permissions
Detailed logs of each visitor while being compliant with GDPR, PCI, and other international regulatory bodies
Visitor records are stored in the cloud and easily accessible for admins, stakeholders, and facility managers
Quick visitor badges
Thankfully, those days are history when handwritten, manual badges were given to visitors in workplaces. A visitor management system must have a quick visitor badge printing feature to reduce the wait-time duration and increase efficiency. Integrated workplace management software Urspayce provides advanced features such as:

Automated and personalized badge creation based on the scheduled visits
Allocation of badges along with all the required information for single visitors or a group
Identifying the unauthorized visitors with immediate effect
Seamless visitor checkout
Security staff and the front desk admins use visitor management software to keep a track of the footfall in the workplace. The system checks that all the visitors have left the premises before closing up for the day. In addition, the visitor badge would display the access level so that the admins can quickly spot unidentified visitors.

Real-time visitors dashboard
Having a unified dashboard studded with real-time data is one of the important benefits of visitor management software. The visitor data visible on Urspayce includes:

Unified dashboard with all the visitor information in one place
Analytics capability for all the visitors along with single-click record access
Access to the visitor’s history such as sign-in and sign-out data, past visitation records, legal documentation, and so on
Real-time automated notifications
An ideal workplace experience would be when the employee is notified the moment their visitor enters the premises. A visitor management system can give you much-needed information in real time so you can get enough time to prepare yourself for the meeting. A few features to look for:

Customizable notification messages
Configuration of various notification methods depending on the circumstances
Sharing of the required information of the visitors with the concerned parties
Level up your workplace experience with Urspayce visitor management software
2023 is the right time to invest in enhancing the visitor experience through visitor management software. Your front desk and security staff would appreciate the reduced burden, your employees would not have to worry about security issues and visitor disruption, and visitors can quickly and easily sign in while entering your premises.

Sign-up on Urspayce to create your first free visitor management account. Create a repeatable, reliable, and well-defined process for welcoming visitors into your workplace every single time.