5 Reasons Why Pharmaceutical Companies Need A Visitor Management Software

By Author: UrSpayce
Total Articles: 15
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“Congratulations on your new drug — it’s gonna change the future of medicine.”

How wonderful it would be to listen to these words after you develop that drug you have been working on for years.

Now, imagine what would happen if the security of your pharmaceutical company is compromised. Unauthorized visitors may infiltrate your premises, gain access to confidential documents, and even counterfeit your groundbreaking drug. All your research and hard work would go in vain, putting your company at a huge risk!

So, how to avoid such a situation in the first place? By implementing Visitor Management Software (VMS) for your pharmaceutical company. A reliable VMS helps you safeguard sensitive data, streamline processes and operations, and meet the strict regulatory standards in the industry.

In this blog, we'll delve into five compelling reasons your pharmaceutical company should invest in visitor management software. We'll also explore real-life examples of pharma companies successfully utilizing VMS and reaping its benefits. Lastly, we'll introduce you to UrSpayce, a leading visitor management ...
... software solution for your pharmaceutical company.

5 Reasons Why Your Pharmaceutical Company Needs a Visitor Management Software
From enhancing security and meeting regulatory standards to improving efficiency and providing exceptional visitor experiences, the pharmaceutical industry faces numerous challenges. However, implementing visitor management software (VMS) effectively addresses all these concerns.

Here are five compelling reasons why your pharmaceutical company needs a VMS:

1. Enhanced Security
When it comes to security, pharma companies have a lot at stake — expensive equipment, valuable research, products and drugs, sensitive patient data, etc. And the more the stakes, the more the threats — intellectual property infringement, unauthorized access, sabotage, and counterfeiting. On top of that, this industry is a prime target for cyberattacks, with a staggering 53% of breaches, costing an average of $5.06 million per incident. So, it's absolutely essential for pharma companies to have robust security measures in place to protect their facilities, employees, and valuable assets.

That's where visitor management software comes in. It regulates access, monitors visitor activity, and enhances security. It requires registration, identification, and conducts pre-screening and background checks. The software tracks movements, restricts access to sensitive areas, and provides real-time occupancy data. In emergencies, it facilitates evacuation and aids investigations with comprehensive visitor logs. Overall, it effectively addresses vulnerabilities and ensures the safety of your pharmaceutical operations.

2. Compliance with Regulatory Standards
To ensure the safety, efficacy, and quality of products, the pharmaceutical industry has stringent regulations. Some of them include Good Manufacturing Practices (GMP), Good Clinical Practices (GCP), General Data Protection Regulation (GDPR), Pharmacovigilance, etc. Any non-compliance with these regulations leads to hefty fines. For example, Doorstep Dispensaree Ltd, a pharmaceutical company in London, was fined £275,000 due to non-compliance with GDPR, according to the Data Privacy Manager.

However, if you install visitor management software, you can stay compliant with regulatory standards and shield your company from wallet-draining fines. Most VMS are compliant with GDPR and other regulations. They effectively maintain data privacy through visitor consent management and secure storage of personal information. Moreover, they generate reports and analytics on visitor traffic and compliance, offering valuable insights for internal audits and regulatory inspections. In simple words, VMS is your reliable assistant that takes care of all the compliance tasks smoothly and efficiently!

3. Streamlined Operations and Efficiency
Long queues, paper forms, misspellings, incomplete information — things that just make traditional visitor management systems a real hassle. But that’s not all, manual registration processes make it difficult to perform real-time background checks and track visitor movements, thereby compromising security. Plus, when the visitor number rises, more staff members may be required to manage the influx, leading to higher operational costs.

But with visitor management software, you can streamline check-in through self-service options, automate data entry for accuracy, enhance security through real-time screenings, and track visitor movements. Also, VMS simplifies workflows, provides data analytics, and integrates with other systems for operational efficiency. Unlike manual registration, VMS is hassle-free!

4. Improved Visitor Experience
Whether it's business partners, clients, or potential investors, creating a great visitor experience is crucial for pharmaceutical companies. It not only reflects the company's professionalism and attention to detail but also enhances its reputation and fosters stronger relationships. One effective way to ensure a seamless, professional, and personalized experience for visitors is through the implementation of visitor management software.

VMS eliminates paperwork, saves time, and portrays the company as technologically advanced. It caters to individual needs and preferences, ensuring visitors feel valued and attended to. Also, the integrated security features instill confidence in the company's commitment to protecting sensitive information. Real-time notifications and effective communication enhance the visitor experience, promoting a positive perception and strengthening stakeholder relationships.

5. Cost-Saving and Return on Investment (ROI)
Research in the pharmaceutical industry demands both time and money. So, it’s important to cut down unnecessary expenses and allocate resources wisely toward research programs. One smart way to do this is by integrating visitor management software into your day-to-day pharmaceutical operations. It enables efficient cost savings while supporting your research initiatives.

VMS automates visitor registration, check-in, and check-out, reducing administrative overhead and enhancing security. It tracks and identifies visitors, preventing unauthorized access and theft of sensitive materials, and minimizing losses and legal consequences. For instance, according to the National Library of Medicine, thieves posing as Drug Enforcement Agency agents stole narcotics worth over $108,000 in Alabama. By implementing a visitor management software such consequences can be avoided. Also, VMS optimizes workflows, improves productivity, and reduces costs. This enables pharmaceutical companies to allocate saved costs to research initiatives, providing a significant ROI.

By adopting visitor management software, you can strengthen your pharmaceutical operations, protect assets, and create a positive impression on visitors, ultimately succeeding in the industry.

Still not convinced?
Well, how about some real-life examples of pharma companies that have successfully utilized VMS and reaped its benefits?
Pharma Giants that Thrived with Visitor Management Software

With the rising popularity and effectiveness of visitor management software, numerous pharmaceutical companies embraced this technology. Let’s explore a couple of prominent pharmaceutical giants that have implemented VMS and benefited from it.

1. Johnson & Johnson
Johnson & Johnson, a renowned pharmaceutical company, has effectively tackled security challenges by implementing visitor management software. By integrating self-service kiosks for visitor registration, they have streamlined the check-in process, ensuring a seamless experience. Furthermore, through access control integration, they have effectively limited entry to authorized personnel in restricted areas.

By implementing VMS, Johnson & Johnson reported increased efficiency in visitor management, improved tracking of visitor data, and enhanced security measures. They have effectively upheld a controlled and secure environment across their facilities.

2. Merck & Co
Merck, a leading pharmaceutical company, implemented visitor management software tailored to their specific security requirements. They incorporated pre-registration functionalities, enabling visitors to provide essential information ahead of time and expediting the check-in procedure. Merck integrated the visitor management system with their existing access control system, ensuring seamless access to designated areas for authorized visitors.

By embracing this innovative solution, Merck gained enhanced control over visitor access, reduced administrative burdens, and strengthened their overall security measures.

Just like these prominent players in the pharmaceutical industry, you too can enjoy the benefits of utilizing visitor management software. But with a wide range of options to choose from, how do you determine which VMS is the perfect fit for your requirements? Maybe, UrSpayce can help you with this decision-making. Continue reading to know more about UrSpace.

Why choose UrSpayce as the visitor management software for your pharmaceutical company?
UrSpayce is an exceptional Cloud-based Integrated Workplace Management Software (IWMS) that empowers efficient management of your workplace. Among its array of solutions, UrSpayce offers comprehensive visitor management software equipped with advanced features.

Here are 10 compelling reasons to opt for UrSpayce as your VMS:
1. Streamlined Check-in Experience: UrSpayce enables you to digitize the visitor check-in process through a user-friendly self-service sign-in kiosk.

2. Secure Information Storage: Capture and store visitor information in a highly secure storage system, ensuring data confidentiality.

3. Compliance with Regulations: UrSpayce is fully compliant with crucial regulations such as GDPR and PCI, ensuring adherence to industry standards.

4. Customizable Badges: Personalize visitor badges to align with your brand colors and design, whether for an individual visitor or for a group.

5. Visitor Tracking: Keep a comprehensive record of all visitors on your premises to gain insights into footfall patterns and manage workplace dynamics effectively.

6. Automated Check-out: Configure UrSpayce to automatically check out visitors after work hours, ensuring smooth and efficient operations.

7. Intelligent Notification Engine: Benefit from an intelligent notification engine that alerts you when visitors arrive and enables real-time notifications to authorized personnel.

8. Unified Dashboard: Access visitor information across all workspaces through a unified dashboard, allowing easy retrieval of visitor records with just a single click.

9. Analytics and Insights: Gain valuable insights into visitor analytics, helping you make informed decisions about resource allocation and overall workplace optimization.

10. AI-based Recognition: UrSpayce leverages AI technology to recognize returning visitors and expected guests, enhancing the overall visitor experience and security.

By selecting UrSpayce, your pharmaceutical company can significantly enhance security, compliance, and operational efficiency, leading to a more productive and protected work environment.

Conclusion
In summary, the incorporation of Visitor Management Software (VMS) is crucial for pharmaceutical companies, offering a range of benefits such as increased security, regulatory compliance, operational efficiency, enhanced visitor experience, and cost-effectiveness.

By adopting VMS, you can streamline various pharmaceutical processes, customize visitor experiences, and foster stronger relationships with partners and clients.

Take the first step towards a safer and more productive workplace. Book a demo with UrSpayce to experience the advantages and revolutionize your visitor management processes.