Can A Visitor Management App Make A Workplace Digitally Secured?

By Author: UrSpayce
Total Articles: 15
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A great workplace experience helps your employees stay healthy and productive and communicates a lot about your workplace culture, policies, and values. The first and foremost requirement to build a great workplace experience is to keep your workplace secure. Apart from ensuring physical security, employers now need to keep their workplace digitally secured to keep data safe from cybersecurity attacks and mishandling of data. Additionally, following strict digital data security at the workplace helps employees stay compliant in their country of operations. Just so you know, the cost of a data breach in the US itself in 2022 was 9.44 million USD. Data breach is not just a localized problem, it affects different industries across geographies. A 2022 survey report mentions that 83% of organizations studied during the survey, reported more than one incident of data breach. The report further mentions that the average cost of a critical infrastructure data breach is 4.82 million USD. So, the need of the hour is to digitally secure the workplace.

Talking about digital security at the workplace, investing in a visitor management ...
... app can be a great choice to protect critical workplace data, keep information secure, and adhere to compliance and systems.

How does a visitor management app help?
A visitor management app can make your workplace digitally secured. Let's deep dive to understand how.

Enhancing access control
If you're a manufacturing unit or want to control the access of employees and visitors at your workplace, you need to have access control technology in place. With a visitor management app, you can automate the check-in experience of the visitor with a self-service sign-in kiosk or other interfaces like a QR code scan. The AI-based engine creates a seamless sign-in process, especially for returning visitors and expected guests.

Introducing a visitor management app lets you say goodbye to physical data in the form of register entries or a manual ticketing system. This means there is minimal scope for data misuse as no data is stored physically, leading to unauthorized access. You also free up physical space at your premise since all data in a visitor management app is stored in the cloud freeing up your physical space.

You may quickly print visitor badges with all the details like name, address, and purpose of visit, along with a picture of the visitor, and save operational time as well.

Keep visitor data secured
Capture all the visitor information, verify and secure all the compliances. For example, if you're based in India, the data is stored in a cloud within the Indian borders and not in another country. In case of emergencies, you can easily access the data. Since the visitor management app makes it possible to give role-based access to data, all the information of the visitors is kept safe.

Collect visitor data beforehand
A visitor management app can enable you to customize the visitor entry fields where an organization can capture essential data like KYC, vaccination certification, etc., before issuing an entry pass. All these data can be collected and verified beforehand before issuing a visitor pass.

GDPR compliance
When processing personal data, workplaces stay compliant with SOC1 and SOC2, GDPR laws. A visitor management app ensures that such compliances are met while gathering visitor data which can be missed or overseen while keeping data in a physical log book.

Track and monitor visitor activity

Track and monitor all visitor activity through a dashboard in your visitor management app. This will help you gauge visitors' daily footfall at your workplace. Plus, you can receive immediate alerts discreetly without offending the visitor should they try to visit unauthorized areas. This helps you to build tight security measures in the workplace.

This feature particularly comes in handy if many visitors come across your centers daily or God forbid but if there is any contingency or emergency situation, then having access to data helps the respective teams to effectively manage the evacuation planYou can be centrally located and still keep a tab on your visitor activity.

Recording visitor check-in and check out
The self-checking kiosk facility helps you to record your visitor's check-in and check-out details. Moreover, all the data are captured in real-time with no manual intervention and scope of errors. Knowing these data like who's coming in and going out or how much time they're spending can help you get a fair understanding of your workplaces at any point of time.

Integrations with a security system
You can easily integrate your visitor management app with your existing security system via API integration. This means all the visitor information you capture gets updated in real-time in your existing security system. Together with a visitor app management tool, you can build a robust security layer for your workplace.

Real-time data and visitor visibility
In a traditional system, all visitor data is updated manually. This means that data might not be accurate (consider manual errors), and you won't have real-time data visibility. But a visitor management app gives you real-time data updates so you know who is coming in and going out and the exact time of check-in and check-out.

Digitally securing workplace with UrSpayce
UrSpayce is a leading cloud-based visitor management app that can help you build your workplace digitally secure. It offers all the features discussed above, plus, it integrates easily with your existing workplace platforms like Google Workplace and Microsoft 365. So it’s super easy to bring into your existing ecosystem and get started with it from day 1! Want to know more about it and how you can implement it at your workplace? Schedule a demo now.