How To Implement Gdpr Within 9 Easy Steps

By Author: John
Total Articles: 251
Comment this article

The General Data Protection Regulation (GDPR) is a European Union law that came into action on May 25, 2018. It encourages organizations to protect personal data and maintain the privacy rights of anyone on the EU territory. The rule requires the implementation of seven data protection principles and the facilitation of eight privacy rights. It also allows data protection authorities at the member state level to enforce the GDPR through sanctions and fines. The GDPR replaced the 1995 Data Protection Directive, which resulted in a hodgepodge of data protection rules across the EU. The GDPR, which was passed by an overwhelming majority in the European Parliament, unites the EU under a single data protection law.

Organizations should meet the requirements of the GDPR by implementing operational and technological safeguards to secure personal information under their control. The initial phase is to carry out a GDPR assessment to discover what personal data they have control over, where it is stored, and how it is protected. They must also follow the GDPR's privacy standards, such as gaining consent and ensuring data portability. ...
... Among other organizational actions, you may be required to hire a Data Protection Officer and update your privacy notice. The European General Data Protection Regulation (GDPR) execution can be complex and difficult. It is critical to assess whether the plan is heading in the right way as you implement it. So, let's take a look at the essential GDPR implementation processes that the company must cover.

1) Prepare for the GDPR plan.
• Make a plan to implement GDPR.
• Include the right stakeholders in the GDPR plan.
• Conduct a readiness assessment to find out what tasks you need to perform.

2) Define the Personal Data Policy and other top-level documents.
• Make an internal Data Protection Policy for personal data.
• Create other top-level policies as needed – e.g. the Data Retention Policy.
• Create awareness among employees about key GDPR requirements.
• Take a decision about the assignment of a Data Protection Officer, and make sure in EU GDPR documents every decision must be documented.
• Also if required, appoint a Data Protection Officer and communicate their name to the Supervisory Authority. Also, important to provide EU GDPR Officer Training to the nominated officer.

3) Create an inventory of processing activities.
• List of processing activities and how these maps to legitimate purposes defined in GDPR.
• Be sure that the company has published the necessary privacy notices for data subjects.

4) Define an approach to managing data subject rights.
• Implement data subject rights by establishing a legal basis for processing.
• Data subjects can provide consent and request access.
• The company must keep a record of data subject rights requests.

5) Conduct a Data Protection Impact Assessment (DPIA).
• Conduct a DPIA when initiating or implementing and when applying a change to the information systems or a product.

6) Secure personal data transfers.
• Analyse what personal data is being transferred outside of the company, and when.
• Take required legal and security measures to adequately protect personal data when personal data is transferred outside of the company.

7) Amend third-party contracts.
• Modify third-party contracts that include processing personal data to become compliant with the GDPR.

8) Confirm the security of personal and sensitive data.
• Implement the necessary organizational and technical measures to guard the personal data of data subjects.
• Contemplate privacy and protection when designing new systems and processes.

9) Define how to handle data breaches.
• Establish procedures for detecting and responding to personal data breaches.
• Prepare to notify the Supervisory Authority and data subjects, if necessary, in the event of a personal data breach.

In any situation, make sure that the organization has completed all of the necessary steps; otherwise, a company may face significant fines for noncompliance.