The Benefits Of Implementing Iso 20121 Standard For Event Sustainability Management Systems And Mandatory Documents

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The ISO 20121 standard is a framework for adopting sustainability in event management operations. It is a method of ensuring that the organization addresses sustainability at every stage of event planning. The International Standard defines the standards for an event sustainability management system to increase event sustainability. It applies to all types and sizes of organizations participating in event planning and execution, and it accommodates a wide range of geographical, cultural, and social contexts. Simultaneously, organizations must realize their connection with an impact on society, as well as society's expectations of events. ISO 20121 establishes a framework for recognizing potentially negative social, economic, and environmental consequences of events and removing or minimizing them while capitalizing on more favorable consequences. ISO 20121 and its precursor BS 8901 are the first standards to aim to drive holistic and strategic sustainability performance across all three pillars of sustainability: social, economic, and environmental.

Acknowledging ISO 20121 will not only improve environmental issues but ...
... will also assist the event industry in terms of profitability and market competitiveness. From the domestic local festival to the London Olympics and Paralympics games, it has demonstrated a wide range of benefits by lowering the impact on local communities and cost savings through trash reduction and energy savings. Similarly, there may be internal advantages for the organization.

• Clarity of purpose and strategy will result in a more aligned team and increased work efficiency.
• It will create a responsible integrated management system and increase employee innovation, resulting in increased efficiencies and stronger teamwork.
• Improve staff retention by instilling motivation.
• Improve the organization's reputation and develop good relationships with suppliers, partners, clients, and others.
• Capable of achieving maximum cost-cutting techniques in terms of material use, waste recycling, and energy savings.
• Enhance the organization.

By obtaining ISO 20121 certification, the organization demonstrates that its commitment to environmental and local community protection aids in winning market tenders and gives a competitive advantage over other event organizers. Obtaining this accreditation will greatly benefit the firm in the following areas.

Better planning: Obtaining an ISO 20121 certification will allow the organization to better its event planning, and this preparation should have no environmental impact on the ecosystem.

Promote personnel motivation and retention: Employees of the organization will be motivated to organize events in an eco-friendly manner since they are interested in environmental protection, demonstrating the organization's distinctiveness in society. And it contributes to the organization's goals being met with less negative impact.

Financial profit: By implementing sustainability principles, the organization will benefit from all approaches, as well as reduced waste, energy conservation, and purchasing of local products, all of which result in cost savings. Similarly, efficient resource utilization will yield long-term financial benefits.

Safeguarding the environment: Sustainable materials will be required for the organization of a sustainable event. As a result, it eventually results in a harmless environment and raises public awareness about the organization's efforts to combat environmental deterioration.
Increased reputation: Because there has been a growth in the sustainability issue, arranging an event responsibly will establish a positive image of the business in front of clients both locally and worldwide. It establishes a distinct identity among consumers and captivates people all around the world.

Competitive advantage: As an ISO 20121 certified organization, it clearly distinguishes itself from competitors in terms of energy efficiency, cost-saving, recycling methods, resource utilization, non-depletion of water resources, eco-green approach, and so on. These organizations will leave a positive impression on event planning and will eventually have a competitive advantage over others in the events business.
List of documents required for ISO 20121 certification
Here are the lists of ISO 20121 documents required to obtain the certification.

• The scope of the management system.
• Governing principles of sustainable development of the organization.
• Also, the sustainable development policy.
• Organizational roles and responsibilities, carried out by the personnel.
• Documentary evidence on the competency of the employees, authorities, and internal auditors.
• The action was taken after the engagement of interested parties.
• Documentation on the procedure for sustainability issues identification, and other emerging legal compliances.
• Document operational planning and control of wastes, traffic, energy, catering, procurement, safety, and communication.
• Documentation concerning the collection of performance of the personnel.
• Internal audit report and documentation proof for the resolution taken in the top management meeting regarding sustainability.
• Documentation proof on the inclusion of consideration of continuous improvement, objectives, and targets.
• Documentation on the investigation conducted on non-conformities.