Virtual Assistant Tasks You Can Outsource

By Author: Vision Global
Total Articles: 8
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The reason for this article is to share with you the best 10 errands that a virtual assistant can do for you, based on our experience working with clientele from all sorts of diverse businesses.

Increasingly individuals are taking steps in hiring virtual associates (VA) to offload administrative errands so that they have more time to concentrate on developing their businesses.

Outsourcing errands to a Virtual Assistant is one of the most cost-efficient changes for a business. According to a survey conducted nearly 70% of the participants agreed that outsourcing tasks to a VA are cost-efficient and stress-free. It is also most likely that about 66% of the larger companies would outsource tasks to Virtual Assistants when compared to small businesses, giving more emphasis to the demand for VAs.

Virtual Assistant General Administration Tasks

A virtual right hand can do numerous official admin errands, giving you more time for higher-value work.

Scheduling Meetings

It takes around 25 minutes to schedule a business meeting, credit the messages you send to find a time that works for everyone. ...
... The time required increases with the size of the group. Allow your VA to manage your calendar, and you get that time back.

Meeting Confirmations

It is essential to confirm meetings and avoid no-shows, especially if they are off-site, where you could lose a lot more time. A VA can help you prevent no-shows.

Travel Planning

Organizing business travel is exhausting. Obtaining the correct flight, cost, hotel, car, and meeting takes several hours. That's a significant chunk of time you can get back and ideal virtual assistant work. Give your VA the permission to your loyalty programs, document your preferences for airlines, seating, cars, hotels, and meeting contacts, and they can plan everything for you. And when travel turns wrong—flights are delayed or canceled; your virtual assistant will fix it all in the background. Phew!
Expenditure Reports
The expense report is loved by everyone. That is a false impression. Collecting receipts, scanning or copying them, sorting them into categories, etc., is tedious. That's where a virtual assistant comes in.

Professional Networking

Eighty percent of executives felt networking was important, but 49 percent said they didn't have the time. You can rely on a virtual assistant to keep you on top of important contacts and be aware of any changes coming up in their professional or personal lives so you can communicate accordingly.

Inbox Managing

Approximately ten percent of your email is relevant to you, and most of it gets forwarded to someone more appropriate. With the help of a virtual assistant, you can delete SPAM, forward emails, and organize folders in your inbox, so everything is always accessible.

Responding to Phone
Just as with email, a virtual assistant will screen your calls to confirm solely the proper ones get through to you. They can also clean up your voice mail inbox and follow-up calls that do not need your concentration.

Data Entry

Structured information that goes into normal fields is another good virtual assistant task. For instance

• Real estate listings for agents
• Resumes and job postings for recruiters
• Contact info for sales leads

Virtual Assistant Sales Support Tasks

Salespeople actually only spend about 38 percent of their time selling because most of their time is spent on administrative work; most of the tasks are which a virtual assistant can take off their plates.

Administrative Work

Similar admin work can be done by virtual assistants for executives —scheduling meetings, planning travel, and filing expenses --can be done for salespeople.

Prospecting

Salespeople spend hours searching on LinkedIn and different contact databases for leads that meet their target audience criteria. Instead of your salesperson doing this you can hire a Virtual Assistant to do this task.

Email Campaigns

A VA can load these lists into your email marketing platform and commence outreach campaigns. So you don’t have to worry.

Social Media and Blog Posting

A virtual assistant can schedule posts on social media and maintain blog calendars. VA’s can additionally obtain relevant images, add hashtags, and construct and check links.

Sales Follow Up

Seventy-eight percent of buyers pick the first organization that responds to them. Following up on inquiries is essential. A virtual assistant can be a crucial asset here; they can reach out to prospective customers.

CRM Cleanup and Maintenance

A healthy CRM works amazingly, giving you transparency about your lead flow, qualification process, funnel status, and income forecasts. A strong CRM requires maintaining the statistics regular and up to date. Determine the rules, and a virtual assistant can input the data, revise contact information with the latest actions, and run reports.

Research

When there is a usual set of information you need about businesses, contacts, or markets, a virtual assistant can do that research for you. You might have particular details you desire to be aware of about prospects before a sales call, for instance; you might want the details or information about the client or a market. A VA can do the study and have the report ready for you.

Virtual Assistant Tasks – Back Office Support

Bookkeeping

About 40 percent of entrepreneurs say bookkeeping is the most awful part of their business. A virtual assistant who is a Certified Public Accountant can handle your tax payments at the same time there are VA’s who can do the bookkeeping for your business with applications like QuickBooks so that your financial records are always in order.

Invoicing

Timely invoicing is essential to cash flow. Business owners usually spend 20 hrs a month running after unsettled bills. Here comes a Virtual Assistant who can send invoices and do the chasing of scofflaws for you.

Payment Processing

Just like invoicing your Virtual Assistant can process payments and enter the data into your bookkeeping platform.

Document Preparation

There are several back-office tasks that include customizing templates for particular recipients. A Virtual Assistant can prepare invoices, proposals, contracts, NDAs, and much more.

This list of virtual assistant errands is not exhaustive. A virtual assistant can do any job that can be documented as a repeatable procedure and doesn't need subjectivity. Many businesses and executives have particular tasks exclusively for them that are effortlessly converted into virtual assistant tasks.

Vision Global is a complete managed outsourcing service provider with a clear vision to help businesses of all sizes – from solopreneur to million-dollar firms to simplify their business processes and make them agile. We strive to help each client achieve sustainability in their business with the power of technology. Having been in the ITES industry for 2 decades now and working with clients from North America, the UK, Europe, and Australia, we have processed millions of data by which we have acquired rich domain knowledge. We provide customized solutions and services to perfectly fit our customers’ needs. For more details visit - https://www.visionglobalbpo.com/