How To Select The Best Recruitment Software To Enhance Hiring In 2021?

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Growing Eminence of Recruitment Software in 2021
The rush to fill in hires with apt skills and knowledge that meets organizational requirements has created a major shift in the recruitment sphere. With recruiters accessing thousands of job applications for the right applicant, organizations have seen a lag in their recruitment process with increasing investment in hiring. Hence, major business sectors have started using digital and AI-based tools to streamline this entire process that too on the digital platform. Forbes quoted from a Sage report, that about 24% have already adopted some form of AI-based tools their recruitment needs while 56% plan to adopt it within the upcoming year. The latest tool molded on the principles of Machine Learning and Data Science is Recruitment Software.
According to Deloitte, the promise of the perfect fit for organizations’ requirements along with improving their overall recruitment process and strategy had made recruitment software adoption a large-scale process. So how to select the right recruiting software for your organization? Before we answer that question let’s take a ...
... look at the basics of recruitment platforms.

What is Recruiting Software?

A recruitment software refers to a solution that uses automation to optimize hiring processes from finding and engaging top talents and sending out letters and onboarding, enabling recruiters to find the best fit for their vacancy and a streamlined recruitment journey.
However, often recruiting software is confused with an Applicant Tracking System (ATS) and Candidate Relationship Management (CRM) Software. But that’s not the case. Let’s take a look at the different types of recruiting solutions to understand their difference clearly.

What are the Different Types of Recruiting Solutions?
Recruitment software is an umbrella term under which falls the three main subtypes. All these three differ from each other based on their functionality and the purpose they serve. The three common types of recruitment tools include ATS, CRM, and Video Interviewing Software. Let’s discuss them in detail.

1. Applicant Tracking Software
The backbone behind recruitment administrative task automation is Applicant Tracking Software. Using an ATS, recruiters can create job postings, track candidates, schedule interviews, and even optimize bulk resume screening.
However, the drawback of this software is that the selection can go wrong if a top candidate fails to include the right keyword in their resume. Moreover, if a poor candidate places the same keyword in his or her resume, then the chances of selection for the same becomes higher.

2. Candidate Relationship Management
CRM opens a broader platform to select better talents from all across the globe. Using analytics, multichannel and messaging, CRM helps recruiters target and attract candidates and encourage them to apply for job postings.
ATS differs from CRM on a single point. An ATS allows HRs to attract and engage candidates who have already applied for the job. CRM, on the other hand, enables recruiters to attract and engage those who have not applied for the job.

3. Video Interview Software
The third recruiting software includes video interview software. This software automates the entire interviewing process. That is, recruiters send interview invite links via which candidates can schedule interviews on their own, record answers based on provided questionnaires, and review answers to re-record them before submitting.
This recruitment management system automatically analyzes performance based on their speech pattern, word choice, facial expression, and body language. A video interview software assesses candidates’ performance using ML algorithms, Natural Language Processing (NLP), and Computer Vision. Hence, recruiters get their hands on curated performance data for enhanced decision-making.
However, recruiters and candidates do not enjoy the benefits of a face-to-face interview for the same. Furthermore, candidates who are not camera-confident can face a tough time in this futuristic recruitment procedure.
So that’s all about the types of recruitment platforms. So how much does a recruitment system cost? Let’s discuss that too.
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What is the Cost of a Recruitment System?

The cost of a recruitment solution is a flexible topic to talk about. Usually, software providers offer recruiting solutions as SAAS (Software-as-service) models. Moreover, these models are charged on a monthly and yearly basis on one hand. On the other hand, these models can cost based on the job, user license, and enterprise license.
Furthermore, the cost widely differs based on the following factors:
1. Advanced feature requirements
2. Number of users
3. Job filling count
4. Licensing
5. Set-up and installation

Birbal is the most cost-effective solution for your overall recruitment challenges. Reach out to us today and get a free quote of Birbal absolutely for free!

What are the Features of a Recruitment Software?
Apart from making the hiring process asynchronous, HR recruitment software can enable much more that you have never dreamt of. To understand what all you can enjoy using a recruitment management software it is important to get a deeper insight into the features of it.

1. Multipurpose Dashboard
Recruiters can get a complete overview of what’s going on in their recruitment processes in real-time from the dashboard of a recruitment management system. That means, right from checking out the number of applicants for the position to the number of candidates selected for the same can easily get reviewed on the best recruitment software.
Apart from reviews, HRs can perform multiple tasks without shifting tabs. In simpler words, the HR recruitment software enables job position development, review candidates performance and shortlist candidates manually. Hence, a recruitment system provides a smooth path to easy hiring.

2. Job Posting Assistance
Recruiting solutions enable hiring managers to streamline the job description management procedure. Using job description templates, recruiters can easily compile organizational requirements to form job descriptions within a few clicks. Moreover, HRs can easily share JDs on various platforms and keep a tab on the same right from the recruitment management system itself.

3. Resume Screening Automation
With thousands of job applications filling in for a single position, hiring managers have a tough time segmenting and screening all of them manually. To avoid the chances of errors and time-consuming procedures, HR recruitment software uses ML algorithms to screen bulk resumes in just a few minutes. The system uses predetermined data to find matches among the unstructured dataset to find the aptest candidate resume for the next round. Hence, recruiting solutions simplifies the entire screening procedures, enabling easy shortlisting with accuracy and automation.

4. Question-set Development
A recruitment management system enables multiple recruiters to collaborate on interview questionnaire development. That is, they can access the questionnaire remotely since any data on the recruitment management software gets directly uploaded on the cloud. Moreover, recruiters may choose to upload predetermined questions using CSV format. Or they can also add questions on the interview window in real-time.
HRs also get the benefit to add questions in text, audio, and video formats for enhanced candidate engagement. Last but not the least, recruiters can limit think and answer times to make the interview more challenging, concise, and sweet.

5. Organizational Branding Customization
To impress candidates and clients, recruiters can personalize the entire interview window. Recruiting solutions enable HRs to customize the interview window using color codes, themes, graphics, illustrations, organizational videos, and presentations. HRs can either upload pre-existing files or they can choose from the default options provided by the recruitment management software to create a blazing experience.

6. Candidate-based Interview Scheduling
Since the entire process is one-way, HR recruitment software enables candidates the option to select their preferred interview schedule. After recruiting managers share the interview link, candidates can simply click on the link to fill up their details and set the interview. That’s it!
On the other hand, recruiters can create events and interviews in bulk keeping their organization calendar in mind. Since recruiting software provides Outlook.com, Google, Office365, iCloud, and Exchange integration for streamlined interview scheduling.

7. One-way Video Interviews
Virtual interviews on recruitment platforms come with a slight twist. Throughout the interview, the interviewer remains absent. Here, candidates need to record their answers in the form of videos to the predetermined questions. Moreover, videos can be recorded using both webcams and smartphones.
Applicants need to submit each answer based on the given instructions and parameters. The camera automatically skips to the next question if the limit time exceeds. Candidates also get the option to review each video and re-record them before submitting it. The final video automatically gets stored on the secured cloud servers. Hence, with automation recruiters can achieve so much!

8. Candidate Performance Assessment Automation
The recruitment management system uses ML algorithms, NLP, and Computer Vision technology to assess candidates’ performance and confidence levels.
The best recruiting software checks candidates’ word usage, accent, speed, pitch, and other factors to determine communication skills. On the other hand, the best recruitment software analyzes candidates’ iris movement, hand gestures, and body language to assess confidence levels.
Data analytics segments and stores data of shortlisted candidates such that recruiters can easily recognize top candidates!

9. Performance Data Sharing
Recruitment management software allows easy candidate data sharing across team members and departments. Furthermore, recruiting members can collaborate to select the best candidates out. Using the recruitment management system, members can comment and review candidates’ performance for better and accurate selection.

10. Feedback Delivery Automation
Oftentimes, recruiters forget to respond to unsuccessful candidates. Hence, recruitment management software automatically stores the reason for rejection. Using email templates, the recruitment management system compiles the reason into a letter and automatically sends it to the unsuccessful candidates.

11. Easy Candidate Tracking
Recruiters need to deal with a huge amount of data. Keeping track becomes impossible in this mess. Hence, the recruitment software uses data analytics to segment candidate data. Recruiters can easily use filters and sorting tools to find their required details within a few clicks.

12. Data Security and Privacy
Recruiting solutions are developed with the best security practices and technology. The best recruitment software is handcrafted with data encryption, strong firewalls, malware protection, access control, and secured cloud servers. Hence, the HR recruitment software provides complete protection of recruiters’ and candidates from cyber violation.
Implement all these advanced functionalities at your recruitment process with Birbal and experience a futuristic experience of automation and accuracy!

What are the Benefits of a Recruitment Solution?


The best recruiting software enables you to achieve and bring the best candidate out of the lot along with hiring optimization, cost-saving, and a lot more. Here’s a glimpse of all the benefits that you can achieve after implementing recruitment management software at your organization.
1. Select the right fit with accuracy
2. Absolute visibility into your hiring process
3. Increase in diverse talent recruitment by 16%
4. 90% hiring time reduction due to automation
5. Interview-to-hire ration reduction by 70%
6. 60% hiring cost reduction
7. Escalates organizational scaling
8. An enhanced experience for both clients and candidates
9. Structured recruitment procedures
10. Enables remote hiring across the globe

And there’s a lot more than Birbal can reflect on your recruitment process! Infuse the touch of artificial intelligence and data science for better candidate selection, automation, time, and cost savings only with Birbal. Get your free trial now!

How to Select the Best Recruitment Software for your Hiring Needs?
Now you might think that all recruitment tools come with the same functionality and benefits. But that’s not the case. Different vendors have their recruitment solutions with their own set of features and advantages. So how will you come across the best recruiting software out of hundreds? Here’s a list of the details that you need to check out to ensure a perfect recruitment system for all your organizational requirements.

1. Check out your requirements
Before starting out finding HR recruitment software providers, you must analyze what your organization requires. Hence, you must begin by examining the internal hiring loopholes and requirements. If you have existing software and you want to replace it, then seek answers for the following two questions:
1. What features does your current recruitment system provide?
2. What functions is your recruiting software failing to provide?

It is wise to involve the whole department to discuss the above-stated questions. In the second place come out with the basic and advanced features that you require in your new recruitment management software to fulfill your needs.

2. Figure out your budget
Fixing the budget is important whenever you try to find the best recruiting software in the market. This will help to maintain your organization’s financial stability. Moreover, the budget of recruitment management software mainly depends on the emphasis you put on your recruitment process. Besides, you also need to consider the additional costs that you spend on the entire recruitment process.
Hence, you must compile all the costs and come up with a summation of the entire expenditure. Based on the expenditure, try to look for recruitment tools that can help you to reduce the costs and improve results.
Postscript - Now you may think of investing in free HR recruitment software. However, there are many hidden layers where your expenditure may rise. This includes time spent troubleshooting or modifying the system to fit your requirements.
So try not to focus on money but on the quality outcome a recruitment solution provides.

3. Shortlist recruiting software providers
Now that you have a feature list, you can easily select or reject different recruitment platforms based on your requirements. But apart from that try to check the recruitment management software providers’:
1. Market reputation
2. Client ratings and reviews
3. Portfolio
4. Product use cases
Ensure that everything on this list is top-notch in an organization before you move on to the next step.

4. Analyze demo processes
To avoid overcrowding of salesmen at your workplace you must check out online recruitment system demos and trials. Analyze the features of the recruitment management software before directly contacting an executive of the organization.
Shortlist the recruitment platforms that meet your criteria. You may also compare different recruitment tools within the same range for better cost determination.

5. Take that decision
Before taking the final decision of getting a particular recruiting software, you need to cross-check the features and resulting outcomes. This you can do by:
1. Getting references from your network, and
2. Discussing with your team before the final say

Once you get completely satisfied with the features and benefits of the recruitment solution, implement it!

6. Implement it
Getting a recruitment solution isn’t a painful endeavor. However, you and your team may take some time to get the recruitment system installed and put to use. The best recruitment software comes with installation, user guides, and support services. So you must ensure these three during the shortlisting process.
Hence, we recommend you to go for a recruitment solution that is SAAS-based. Since SAAS-based solutions have a low configuration and installation time. This will save you and your IT department from potential headaches.
So choose the right recruitment solutions for the right outcomes. Select Birbal since it’s always right!

Conclusion
Hence, we can conclude that AI not only supports recruitment in terms of resume sifting or applicant matching. But it also provides supplementary and valuable insights for enhanced decision-making. Moreover, AI also improves the candidate experience through game-based assessments and video job interviews. This statement by Deloitte indeed shows why organizations need recruitment software to enhance their overall recruitment procedure.

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