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Research Paper- Disaster Backup/disaster Recovery
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The paper gives an explanation of database backup and disaster planning. It also analyzes the importance of having integration for the two and the impacts of its ineffectiveness.
The world today adopts various ways of managing crises. There are even studies of disaster management and conflict resolution. This paper highlights important issues in database backups and disaster planning procedures.
a) Describe database backup
Many businesses have database management systems that accommodate a full backup. This process involves taking the entire database that has a copy and storing it in a specific storage item e.g. a hard disk. There are specific questions that every business considers in backing up their database. For example, they consider the process involved in backups for particular information (Kadry et al., 2010).
They also consider the size of the data, the time and even space available. However, the most important aspect of these organizations is the value of the information they have. Information that is of great value is also the most vulnerable to risks. Therefore, the management gives this kind of information priority when developing the database backup (Kadry et al., 2010).
Furthermore, there are various types of database management systems. They are all capable of backup and restoring the database for businesses. Companies choose the DBMS that suits their kind of operations. These DBMS types include Oracle, SQL servers, Sybase, DB2 among others (Kadry et al., 2010).
Each of these different types has unique tools and interfaces for backup and restore processes. Similarly, we have various types of back up. The word backup in I.T refers to the process of creating multiple copies of data with the aim of restoring an original copy if there is the loss of the data (Kadry et al., 2010).
The backups are the multiple copies and serve two important roles. The first goal is in disaster recovery which means to restore a state after a disastrous event. The second goal is also to restore data but only a select number after deleting or in the case of corrupted files (Kadry et al., 2010).
Types of backup include full, incremental, differential, cloud, mirror, remote, FTP and others. The different DBMS types perform different types of backups. For example, the Oracle database performs online and offline backups also known as hot or cold backups respectively. The SQL server 2008 can perform the full, differential and transaction log (Kadry et al., 2010).
The person responsible for database backup is the database administrator. He ensures that in the case of a disaster, the organization recovers all the media, hardware and software failures. However, if there is the loss of data, the objective is to recover and restore it to the relevant users within a reasonable amount of time (Akhtar, Buchholtz & Ryan, 2012).
Database administrators have a checklist for the procedures of recovery and backup. The checklist includes among other things a comprehensive backup plan. The plan includes all available database management systems used by the organization. The administrator also considers what needs backups such as the operating systems, the company’s database, and application software, passwords e.t.c (Akhtar, Buchholtz & Ryan, 2012).
We said that each business selects the backup type most suitable for its operation. Hence, the database administrator determines the appropriate backup type for the business. He also develops the company’s backup retention policy. Nonetheless, all stakeholders should be aware of this retention policy. Any effective backup system undergoes regular restoration testing. The aim of this process is to ensure that the plan is a viable and still function. It also helps identify and eliminate flaws in the plan (Akhtar, Buchholtz & Ryan, 2012).
b) Describe disaster planning
Scholars argue that it is possible to mitigate or avoid the occurrence of a disaster. This concept demands that organizations should have programs in place that are clear and systematic in nature. They say that the event is not the disaster rather the adverse effects that resonate from the event. However, we find that most employees of organizations ignorant of how to manage undesirable situations when they occur (Lindblom & Motylewski, 1993).
The emergency needs not be a big disaster, but it can paralyze the normal functioning of the business all the same. Therefore, business management should consider training their staff on how to handle emergencies. The programs develop for emergencies aim to identify, prevent and respond effectively to these situations (Lindblom & Motylewski, 1993).
Nonetheless, scholars affirm that the disaster planning process is complex. But there is the need for a drafted plan that guides the preliminary activities during such events. They argue that chances of success depend on centralizing this function to one person who in turn selects has a team to help coordinate activities. However, the whole process must have the support of the top management (Lindblom & Motylewski, 1993).
We need to look at this disaster planning process to understand the various steps it involves. The first step is that of identifying potential risks. The disaster management team identifies all possible risks (natural or manmade) through brainstorming. They also refer to other sources to help speed up the process. In this step, they also categorize the types of risks and prioritize them depending on its impact on the organization (Wallace & Weber, 2011).
The second step involves decreasing the possibility of risks. The team develops a program that comprises of specific goals and timelines as well as resources. These elements serve to eliminate or minimize the risks. Thirdly, the developed plan is incorporated into the routine procedures of the institution. The aim is to ensure that the developed plan is practical and appropriate for the business (Wallace & Weber, 2011).
The third step is the implementation stage. Once there is the implementation, the team can identify areas of weakness and rectify those areas. This act leads to the fourth stage that entails evaluation. The team goes back to the drawing board and tries to devise other better ways of solving the problem. They do not change the entire plan only make minor adjustments (Lindblom & Motylewski, 1993).
They repeat the process until the plan is a part of the business activities. However when a real disaster presents itself, the organization utilizes the disaster policy. It contains the introduction that outlines the line of authority during the crises (Wallace & Weber, 2011).
Secondly, it states the first response action, the emergency procedure and the rehabilitation plan to get the institution back to its normal state. The recovery process can vary in terms of time depending on the extent of the damage caused (Wallace & Weber, 2011).
However, work should resume as quickly as possible. The team together with the management evaluates the entire process to determine its effectiveness. They recommend changes to the plan if need be and reinforce areas that worked best (Wallace & Weber, 2011).
c) Highlight the importance of the integration of both backups and disaster planning and the impact if both are not effectively executed
Both database backup and disaster planning play a vital role in disaster recovery. The two concepts work to complement each other. For example, database backup can help identify the data to back up while disaster planning helps select a suitable plan for physical storage. Businesses accrue some benefits by integrating the two (Smith, 2012).
The first advantage is that the management is sure that it is always operating in a productive environment. They do not have to worry about the occurrence of a tragedy. They know that they have a mechanism in place to help detect and rectify the situation in the fastest means possible (Smith, 2012).
Integration also helps institutions reduce financial losses in case of disasters. Since the two concepts complement each other, failure from either method has an alternative method. Therefore, the organization realizes that risks are minimal. The same is true in minimizing human error during such disasters (smith, 2012).
The two methods ensure that the organization recovers from the crisis quickly through the improved systems and applications. The integration is also a way for improving transparency in the business. On the other hand, there are adverse effects if the integration is ineffective (smith, 2012).
The worst case happens when the organization is unable to recover from the crisis. This event happens when the integration does not offer the option of first response during an emergency. Also when either method delays the business from resuming its operations, the business incurs heavy losses (smith, 2012).
Moreover, loss of vital information can paralyze the entire business. It is also tragic for a business to lose important data that determines the functioning of the company. For example, a company risks lawsuits if confidential information of clients leaks to the public (smith, 2012).
The paper’s discussion comprised of three sections. The first section was the description of database backup. This part divided the two terms and analyzed their meaning. The second part was the discussion on disaster planning. The integration of the two concepts appears I the last section.
Akhtar, N., Buchholtz, J., & Ryan, M. (2012). Database Backup and Recovery Best Practices. The ISACA Journal, 1.
Kadry, S., Smaili, M., Kassem, H., & Hayek, H. (2010). A New Technique to Backup and Restore DBMS using XML and .NET Technologies. International Journal on Computer Science and Engineering, 2(4), 1092-1102.
Lindblom, B., & Motylewski, K. (1993). Disaster Planning. In Emergency Management.
Smith, G. (2011).
Sherry Roberts is the author of this paper. A senior editor at Melda Research in buy essay online if you need a similar paper you can place your order for a custom research paper from Online Essay Writing Services.
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